St Mary's Hall

Church and Community Hall
Radcliffe on Trent

We are excited to be starting the process of reopening the church hall to our local community. 

Following approval by the Church Council (PCC), we plan to re-open the building from September 21st. Bookings will initially be limited to existing regular hirers only and we will operate with restricted days of opening (Thursdays and Monday morning to start with). This should allow the majority of our regular hirers who have expressed an interest in restarting in September to return. 

We hope to expand our opening times as the situation progresses and as more people wish to return to their regular activities (from October onwards).

 

Sadly, we will not be able to offer the hall for social events or other one-off bookings at this stage. 

Will we notice any changes?

As you can imagine, things will not be exactly the same as in pre-COVID times! 

Available rooms

For now, only the Main Hall will be available to hire for activities. The foyer area may only be used for access (or in a few circumstances, for a small reception desk). People waiting to come to an activity - or to pick up / drop off participants - will need to queue outside and maintain 2m distancing while doing so. 

At the moment we are recommending people bring their own food and drink rather than use the communal kitchen. 

Social Distancing and 'Tiers'

The maximum capacity for the Main Hall has been set at 18. This has been calculated assuming people sitting down in an ordered way, with 2m social distancing. For many activities (particularly anything that involves movement, action, singing or a lot of talking!) the practical limit will actually be smaller. A diagram of the hall layout can be seen here to help you plan. 

Unless your activity is legally exempt, you will also need to make sure that people don't attend in groups of more than is allowed by the tier system and that these groups do not mingle at any point. (Community buildings have been advised not to allow activities where such mixing is likely to happen). For Tier 1 the maximum group size is 6, for Tier 2 there should be no mixing between households.

Before we accept any booking, the organiser will be asked to produce a suitable risk assessment detailing how they are intending to keep everyone at their event as safe as possible. (Possible Risk Assessment Template).

We are not anticipating putting many markings on the hall floors -  as the building is used in so many completely different ways. However, we will expect you to address in your risk assessment how you plan to manage traffic flow / social distancing / 'mingling' at your activity.

Cleaning

The hall will be cleaned as normal at the beginning of the day. Hirers will then be responsible for cleaning all touched surfaces both before and after their booking. 15 minutes will be added at each end of your booking for this to happen. (Obviously we won't charge you for this extra time).

Cleaning supplies will be available at the hall or you can choose to bring your own. This cleaning is a condition of your booking and you must make sure that you allocate sufficient time for it to take place.

Hygiene

There will be sanitiser 'stations' in the foyer and the Main Hall. However, you may also want to bring your own sanitiser. As usual the hall first aid kit will be situated in the kitchen. Again, you may prefer to bring your own kit. 

Ventilation

Please open doors and windows  (as the weather allows) to maximise ventilation. The foyer windows and kitchen hatch may be helpful for this. 

The double fire escape doors in the main hall should only be opened in an emergency. However, the single door may be used for ventilation, as long as recorded music is not being played at the same time.
The air conditioning units do not bring in any fresh air, so their use should be avoided, please.

Furniture

18 plastic chairs (+ some child-size plastic chairs) and 15 tables (3 or 4ft size) will be available in the main hall.

Track and Trace

We are asking all hirers / activity leaders to make an entry in the hall log book each time they use the hall and to include their arrival and departure times. This entry will not contain any personal data. (Activity leaders should do this even if they also register via the Track and Trace QR code). You will then be responsible for keeping a record of the contact details of everyone attending your activity, in case the information is required by the Track and Trace system. 

Booking schedule

We will allow at least 30 minutes between each booking - for your cleaning to take place and for ventilation. It is very important that your event does not over-run the time you have booked.

Please note that it may not be possible for everyone to return to the same booking slot as previously. (Our minimum bookable period is 1 hour 15 minutes.) 

 

Hall risk assessment and hiring terms and conditions

The additional terms and conditions that will apply to all bookings until further notice can be seen here.  The hall COVID risk assessment is available here

 

OUR COVID-SECURE GUIDELINES

YOU AND EVERYONE AT YOUR ACTIVITY will be expected to follow the following guidelines, which are also displayed in the foyer [or hall doors]:

 

HELP KEEP THIS HALL COVID-19 SECURE

  1. You must not enter if you or anyone in your household has COVID-19 symptoms. 
  2. If you develop COVID-19 symptoms within 48 hours of visiting these premises alert NHS Test and Trace. Alert the church office via our website stmarysradcliffe.org or phone 0115 845 1656 and alert the organiser of the activity you attended. You must get a COVID-19 antigen test. 
  3. Maintain 2 metres social distancing as far as possible.
  4. Use the hand sanitiser provided on entering the premises. Wash your hands often. 
  5. Avoid touching your face, nose, or eyes. Clean your hands if you do. 
  6. “Catch it, Bin it, Kill it”. Tissues should be disposed of into one of the rubbish bags provided. Then wash your hands. 
  7. Face coverings must be worn unless an exception applies to you or your activity. 
  8. Check the organisers of your activity have cleaned door handles, tables, other equipment, sinks and surfaces before you arrived. Keep them clean. We cannot clean all surfaces at the hall between each hire. 
  9. Take turns to use confined spaces such as corridors, kitchen and toilet areas. Standing or sitting next to someone is lower risk than opposite them. Briefly passing another person in a confined space is low risk. 
  10. Keep the hall well ventilated. Close doors and windows on leaving. 
  11. Wash your clothes when you get home to reduce risk of transmission.

 

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